Booking a tour

If you have found an Academy Travel tour that’s right for you, where to from here?

Booking process

From expressing interest in joining a tour to evaluating your experience, find more information below on the Academy Travel process.

  • We announce tours up to 24 months before departure. If you register your interest we will keep you updated on plans, let you know when bookings are open, and update you on any changes.

  • Around 12 months before departure we will publish a detailed itinerary on our website with precise details of the daily program, accommodation, land travel and included meals, performances etc. We will publish this on our website and send a copy to those who have expressed interest.

  • Not ready to commit just yet? If you want to join a tour, but need to consult fellow travellers, organise flights or check with family, we can hold a place for you, obligation free, for up to seven days. Please note that this is not a confirmed booking. Some tours fill extremely quickly, making this a handy feature. Click ‘HOLD A PLACE’ on any tour page to initiate this.

  • In order to guarantee a place on a tour, you need to complete an online booking or submit a PDF booking form, together with a per person tour deposit.

    Book online
    Click the 'BOOK ONLINE NOW' button on any tour page to initiate your booking. You will be taken to our online booking form, specific to that tour. A per person tour deposit is required to confirm your place(s) on tour at the end of the form. We use Stripe, a secure payment platform, to process your payment.

    Book via email
    Download our booking form, which can be filled in electronically, saved locally to your computer and then sent to us as an attachment in an e-mail.

    Book by post
    Download our booking form, print, fill in all required fields and send to the postal address below.

    Academy Travel
    GPO Box 5057
    Sydney NSW 2001

    Book over the telephone
    Call us to make a provisional booking, which we will hold for 7 days. We still require you to submit a booking form via one of the above methods.

    Sydney: 9235 0023
    Rest of Australia: 1800 639 699
    International: +61 2 9235 0023

  • Once we receive your completed booking form, we will confirm your place on the tour and follow up with a welcome email and other materials.

  • If there are any changes to an itinerary, we will let you know as soon as possible. For music and theatre tours, we will send you updates on performances as soon as they are available.

  • Full and final payment is due 75 days before the tour start date. Payment can be made by direct deposit or by credit card, subject to bank fees.

  • Prior to your tour departing, your tour consultant will send you a tour specific Pre-Departure Tour Email. Along with practicalities for your tour, this email will include your Daily Schedule Booklet and Tour Notes, available to download as a digital PDF document. If you have booked flights, transfers or additional accommodation with us, those documents will come as a separate email. Please note, your tour leader will still provide you with a printed copy of your Daily Schedule Booklet on the first day of tour.

    Tour document are sent digitally only, unless otherwise requested. We believe this ensures everyone is provided their tour documentation in the quickest way possible, while also helping us to improve our carbon footprint.

    If you do prefer printed tour documentation, or if you wish to still receive an Academy Travel ticket wallet, please talk directly to your tour consultant.

  • The best bit.

  • About a month after the tour, we’ll send you an online evaluation form via email. Your opinions on our tours are vital for us to identify issues and ensure the ongoing quality of our tours. Our tour leaders and mangers also submit detailed reports.