Booking a tour
If you have found an Academy Travel tour that’s right for you, where to from here?
Booking process
From expressing interest in joining a tour to evaluating your experience, find more information below on our booking process.
Register Your Interest in a Tour
We announce tours up to 24 months before departure. If you register your interest we will keep you updated on plans, let you know when bookings are open, and update you on any changes.
View a Detailed Itinerary
Around 12 months before departure we will publish a detailed itinerary on our website with precise details of the daily program, accommodation, land travel and included meals, performances etc. We will publish this on our website and send a copy to those who have expressed interest.
Hold a place on Tour
Not ready to commit just yet? If you want to join a tour, but need to consult fellow travellers, organise flights or check with family, we can hold a place for you, obligation free, for up to seven days. Please note that this is not a confirmed booking. Some tours fill extremely quickly, making this a handy feature. Click ‘HOLD A PLACE’ on any tour page to initiate this.
Book on a Tour
In order to guarantee a place on a tour, you need to complete an online booking or submit a PDF booking form, together with a per person tour deposit.
Book online
Click the 'BOOK ONLINE NOW' button on any tour page to initiate your booking. You will be taken to our online booking form, specific to that tour. A per person tour deposit is required to confirm your place(s) on tour at the end of the form. We use Stripe, a secure payment platform, to process your payment.
Book via email
Download our booking form, which can be filled in electronically, saved locally to your computer and then sent to us as an attachment in an e-mail to info@academytravel.com.au
Book by post
Download our booking form, print, fill in all required fields and send to the postal address below.
Academy Travel
GPO Box 5057
Sydney NSW 2001
Book over the telephone
Call us to make a provisional booking, which we will hold for 7 days. We still require you to submit a booking form via one of the above methods.
Sydney: (02) 9235 0023
Rest of Australia: 1800 639 699
International: +61 2 9235 0023
Welcome Email
Once we receive your completed booking form, we will confirm your place on the tour and follow up with a welcome email and other materials.
Tour Updates
If there are any changes to an itinerary, we will let you know as soon as possible. For music and theatre tours, we will send you updates on performances as soon as they are available.
Final Payment
Full and final payment is due 75 days before the tour start date. Payment can be made by direct deposit or by credit card, subject to bank fees.
Digital Travel Documents
Prior to your tour departing, your tour consultant will send you a tour specific ‘Pre-Departure Tour Email’.
Along with practicalities for your tour, this email will include your ‘Daily Schedule Booklet’, available to download as a digital PDF document. If you have booked flights, transfers or additional accommodation with us, those documents will come as a separate email. Please note, your tour leader will still provide you with a printed copy of your Daily Schedule Booklet.
If you do prefer printed tour documentation, or if you wish to still receive an Academy Travel ticket wallet, please talk directly to your tour consultant.
ON Tour
The best bit!
YOUR ON TOUR TRAVEL APP
Our Travel App allows you to access all of your unique tour information from your mobile device while travelling, including your daily schedule, travel documents, interactive map, local weather and much more.
Tour Evaluation
About a month after the tour, we’ll send you an online evaluation form via email. Your opinions on our tours are vital for us to identify issues and ensure the ongoing quality of our tours. Our tour leaders and mangers also submit detailed reports.
Evaluation Summary
Finally, we’ll send you a summary of the information and feedback provided by each tour participants, while responding to your experience on tour if required. Each participant will remain anonymous.
TOUR INCLUSIONS
View our standard inclusions for all of our tours.