Booking a tour
If you have found an Academy Travel tour that’s right for you, where to from here?
Booking process
From your first expression of interest to your post-tour evaluation, every Academy Travel tour follows a clear and well-supported process. Our team is there to assist at every stage, ensuring you have the information, guidance and support needed before, during and after your travels.
The steps below guide you through each stage of the Academy Travel tour experience.
Step 1
Register Your Interest
We typically announce tours up to 24 months before departure, giving travellers plenty of time to plan ahead. Registering your interest is the best way to stay informed about a tour as it develops.
Whether a tour is still being researched, awaiting final dates or approaching publication, our team will keep you updated and ensure you are among the first to know when bookings open.
How it works
Browse our website and explore upcoming tours and destinations.
Submit a Register Interest form using your email address on the relevant tour page.
Be notified when the tour is published and bookings officially open.
Still Considering Your Options?
Registering your interest carries no obligation and simply allows us to keep you informed of important developments, including publication dates, itinerary updates and any changes to the tour program.
Step 2
View a Detailed Itinerary
Typically published between 18 and 12 months before departure, our detailed itineraries provide a comprehensive overview of every aspect of the tour.
At this stage, you will be able to review the day-by-day program, accommodation, included meals, land transport arrangements and site visits that form part of the itinerary. Tour pricing, fitness requirements and practical travel information are also included, allowing you to make an informed decision about whether the tour is right for you.
How to view a copy of the itinerary
Available to download from the relevant tour page on our website.
Emailed directly to everyone who has registered their interest.
Not ready to commit just yet?
If you need a little more time to make a decision, you can request that we hold a place on a tour for a limited period. This can be particularly useful on popular tours that are expected to fill quickly.
Please note that a held place is not a confirmed booking and does not guarantee your participation on the tour. Your place will only be confirmed once we receive a completed booking form and the required deposit.
Step 3
Booking Your Tour
In order to guarantee a place on a tour, you need to complete an online booking or submit a PDF booking form, together with a $2,000 per person tour deposit.
Once your booking is received, the dedicated Tour Consultant for your chosen tour will be your primary point of contact right through to departure. They will answer any questions, assist with travel arrangements, provide guidance on tour requirements and help ensure everything is in place for a smooth and enjoyable travel experience.
Four ways to book
Book online – Click the ‘Book Online Now’ button on any available tour page to complete our secure online booking form. A tour deposit is required to confirm your place, with payments processed securely through Stripe.
Book by email – Download and complete our PDF Booking Form, then return it to us by email to: info@academytravel.com.au.
Book by post – Download and print our PDF Booking Form, complete all required fields and send it to: Academy Travel, GPO Box 5057, Sydney NSW 2001.
Book by telephone – Call us to make a provisional booking. To confirm your place, a completed booking form will still be required.
Still considering your options?
Choosing the right tour is an important decision. If you have any questions about a destination, itinerary, tour style or what to expect while travelling with us, we encourage you to contact our team.
We are always happy to discuss the program in more detail, answer your questions and help you determine whether a particular tour is the right fit for your interests, expectations and travel preferences.
Step 4
Payment & Travel Documents
Once we receive your completed booking form and deposit, we will confirm your place on the tour and send a welcome email outlining the next steps.
Your dedicated Tour Consultant will remain your primary point of contact and will assist with any questions as you prepare for departure. Final payment is due 90 days before the tour start date and can be made by direct deposit or credit card.
Your Digital Travel Documents
In the weeks leading up to departure, your Tour Consultant will send a tour-specific Pre-Departure Tour Email, containing the information you need for your upcoming journey.
This will include practical information, important travel reminders and your digital Daily Schedule Booklet, which will be available to download as a PDF.
If you have booked flights, airport transfers or additional accommodation through Academy Travel, these documents will be sent separately.
Prefer Printed Documents?
While most travellers now choose to receive their travel documents digitally, printed documentation remains available on request. If you would like printed tour documents or wish to receive an Academy Travel ticket wallet, please speak with your Tour Consultant.
Regardless of your preference, your Tour Leader will provide a printed copy of the Daily Schedule Booklet on the first day of the tour.
Step 5
On Tour & Beyond
The best part of the journey has arrived – you’re on tour! From the moment the tour begins, your Tour Leader and Tour Manager work together to ensure a rewarding and well-organised travel experience.
Your Tour Leader enriches the journey through their specialist knowledge, providing context, interpretation and insights that deepen your understanding of the places, cultures and histories encountered along the way. Working alongside them, your Tour Manager takes care of the day-to-day arrangements, coordinating logistics, managing the group and ensuring the tour runs smoothly from start to finish.
Staying Connected on Tour
Travel App – Access your daily schedule, travel documents, maps, hotel details and other essential tour information wherever you are.
WhatsApp Group – Receive updates from your Tour Manager, stay informed of any day-to-day changes and communicate easily with fellow travellers while on tour.
Share Your Feedback
Around one month after your tour concludes, we will send you an online evaluation form by email.
Feedback from our travellers is an important part of how we maintain and improve the quality of our tours, helping us identify areas for improvement and recognise what worked particularly well.
Alongside traveller evaluations, our Tour Leaders and Tour Managers also submit detailed reports, ensuring every tour is carefully reviewed and assessed.
TOUR INCLUSIONS
View our standard inclusions for all of our tours.